Our Project Office Services
Projects and project offices can be challenging. We support you with external espertise, face staff shortages and specialists with industry and Project Management experience. We help you creating transparency as an essential basis for sustainable management decisions. Our data and tool-driven approach provides you with powerful, user-friendly tools and proven methods for building an efficient project community and a reliable knowledge base. Measurable results for your project success and benefits are our top priority.
A project office or project management office provides operational support for your project manager and the overall project.
It is a temporary organizational unit and part of the project organization. An efficient project offices creates transparency for all project members, provides a basis for decision-making and enables extensive project planning.
With our project office services we relieve your employees of routine administrative tasks to focus on essential, strategic work.
We pursue a holistic project management approach based on the Tiba axis cross model.
When implementing a project office, we mainly focus on a bottom-up approach and operational excellence with constant improvement.
- Analysis of the current status of your project and the project management methods
- Individual project office design with quick wins, standards, methods, tools and processes
- Fast setup for the necessary transparency, cooperation and relief.
- Successful completion of your projects
- Sustainable handover of the project to the line organization
- Reliable decision-making basis and comprehensive planning options
- Higher success rate of projects
- Transparency on the status of the project
- Less re-planning during the project lifetime
- Low interference effects due to risks
- Relief from routine administrative tasks
We link your project data to your existing systems without much programming effort and combine a wide range of data for meaningful analysis with an extended planning horizon. Our aim is to automate standardized activities so that you and your employees have time for non-delegable activities.
We ensure a largely automated data import and data processing without much programming effort. From this, we develop key performance indicator systems for you and build professional dashboards almost in real time.
- Definition and monitoring of KPIs
- Operation of the scheduling software (e. g. cPlace, MS Project)
- Connection to your IT / ERP systems
- Build simple databases with appropriate data processing
- Almost automated reporting and dashboards
- Development and adaptation of software solutions
- “Training on the job”
- Premium Level Support
- Real time analysis and well-founded decision-making
- Predictability and control
- Reliability and timeliness of data
- Avoidance of additional expense
- Efficient, fast exchange of information
- Reporting in real time
PROJECT HEALTH CHECK
The Project Health Check allows you to identify urgent need for action in your projects to derive necessary steps. By means of a systematic comparison of the actual and target state, important recommendations can be derived along the critical success factors.
- Pragmatic identification of solutions with maximum leverage effect
- Root cause analysis according to objective criteria
- Consideration of project management success factors based on the Tiba axis cross model
- Conduct of a quantitative and qualitative comparison of the actual situation with the target state by means of a standardized questionnaire and interviews with selected employees
- Assessment and root cause analysis
- Identification of immediate measures
- Agreement list of activities with prioritisation
- Potential emergency measures enable the quickest Response possible in the event of an urgent need for action
- Transparency regarding possible root cause relations
- Possible derivation of lessons learned for other projects
- Prioritisation of the fields of action
- Concrete catalogue of measures
Establishing a real project management community through new forms of collaboration, in which information, problems, ideas, best practices are discussed in real time and solutions are developed efficiently and independently of location. The Project Collaboration allows you to anchor your organisational knowledge in a transparent, long-term and sustainable way.
Through iterative procedures, prototyping, practical training as well as ongoing improvements, we enable an immediate establishment of a work platform without lengthy concept work and thus ensure a high level of acceptance and rapid added value.
- Analysis regarding collaboration in the project
- Establishment and operation of an internal project collaboration platform with the following functions
- Document management system
- News and information exchange
- Building a project wiki
- Task management
- Improved, efficient collaboration in the team / project through low-cost exchange of information without chain e-mails and double file storage
- Building long-term and sustainable knowledge and skill pools
- Establishment of a location-independent and easy access to all relevant project contents, for example status reporting
- Strengthening the project-internal and cross-sectoral cooperation